Carroll County | Searching Records

Carroll County

Lisa Scott, Register
Pamela C. Berlind, Deputy
95 Water Village Road (Rte 171)
Ossipee, NH 03864
Tel. 603-539-4872 | Fax 603-539-5239
Office Hours – Monday through Friday 8:00 am – 4:00 pm
E-Recording 8:00 am – 3:00 pm
In-Office Recording 8:00 am – 3:30 pm

General Inquiries: carroll@nhdeeds.com
Carroll Registry Home

Searching Carroll County Records

Registry records are indexed by the name of the individual(s) to a transaction. Whether you are searching for a deed or a lien, you must have a name to begin the search. This applies to locating deeds, mortgages, etc., as well as surveys of properties. An approximate date of the transaction would be useful in hastening the search, but is not absolutely necessary. If only the property location is known, you need to contact the town or city office where the property is located to determine ownership.

Carroll County adheres to the principle that if you are getting something, you are listed as a grantee; and, if you are giving something, you are listed as a grantor.

If you are looking for a deed and know the party who purchased the property, you would search the grantee index in the time period that the transaction took place. If you know the party that sold the property, you would search the grantor index in the time period that the transaction took place. In order to find all related documents, it is recommended that you search the name(s) in both the grantor and the grantee indices.

If you are searching for liens against a property owner, you would search the grantor index, as a lien is a right to retain property for payment of some debt, obligation or duty, whether given voluntarily such as a mortgage, or involuntarily, such as an attachment. Likewise, if searching for a release or discharge, you would search the grantee index.

If you are looking for a plan on a piece of property, there are two systems in place. You can search the grantor index or one of the plan index files. We suggest searching by owner’s name and by subdivision or condominium name. All recorded plans are available for viewing on the computers.

Plans: Some older, smaller plans can be found recorded in deed books, more recently plan are recorded with a Plan Book and Page designation. Plans are found indexed in the general index, as well as in an alphabetical file card index and a town file card index. Plans are available for viewing on the Registry website, www.nhdeeds.org.

Once the name has been located in the index, recorded instruments will be listed and available to view at the designated book and page. If you are visiting the Registry, you may pull the book to read the document or view the documents on the computers. Online viewing is available for documents recorded in deed books.

Documents recorded but not kept in deed books, such as older Writs of Attachment, older Federal Tax Liens, older Old Age Assistance Liens, older Real Estate Tax Liens and Daybooks, must be viewed at the Registry of Deeds.

We welcome you to visit the Registry of Deeds in person. The Registry staff can explain how the records are indexed, but cannot search the records for you, interpret documents or give you legal advice as to how to prepare documents. As official land record keepers, we strive to professionally serve, timely record, protect and provide access to our historical records.

Guidelines for the researcher:
         Grantor and Grantee Indices – 1840 to present:
         Seller/Transferor (Grantor) to Buyer/Transferee (Grantee)
         Mortgage: Property Owner (Grantor) to Bank/Lender (Grantee)
         Discharge of Mortgage: Bank/Lender (Grantor) to Borrower (Grantee)
         Property Owner (Grantor) tax sale to Town (Grantee)
         Property Owner (Grantor) liens, Lien Holder/Plaintiff (Grantee)
         Since 1965, everything is included in the general index.

Indexing guidelines are general guidelines and have changed over time. When searching for documents, check all possible phonetic spellings and word combinations in the Surname and Given name fields of the indexes.

Parties on a document are indexed as they are found written on the original recorded instrument. In order to find all related documents, it is recommended that you search the name(s) in both the grantor index and the grantee index.

Example: North Conway Water Precinct
         Surname: North Conway         Given name: Water Precinct
         Surname: N Conway         Given name: Water Precinct
         Surname: No Conway         Given name: Water Precinct
         Surname: N         Given name: Conway Water Precinct
Numbers: The land records management database does not recognize the use of numbers or punctuation in the surname fields. If a number is found on a recorded documents, the number will be indexed as a word.

Example 1: Party One: N888 MAIN STREET, LLC
         Surname: N EIGHT HUNDRED EIGHTY EIGHT         Given name: MAIN STREET, LLC
         Surname: NEIGHTEIGHTEIGHT         Given name: MAIN STREET, LLC
         Surname: N EIGHT EIGHT EIGHT          Given name: MAIN STREET, LLC

Example 2: 100 Main Street:
         Surname: One Hundred         Given name: Main Street
         Surname: One         Given name: Hundred Main Street
         Surname: One Hundred Main Street
Trusts: Indexing of Documents involving Trusts.

Prior to 1 January 2015, documents involving a trust were indexed under the name of the trust only. Beginning 1 January 2015, the name of the trust and the name(s) of the Trustee(s) are indexed.

Writs of Attachment: The writs are available for examination from 1914 to present. Prior to 1967, separate books were kept for recording of attachments. 1967 through 2006, writs were stored in file cabinets in number sequence. From 2007 to date, writs have been recorded in deed books.

Federal Tax Liens: The liens are available for examination. Since 1967, liens are recorded in deed books.

Old Age Assistance Liens: OAA liens are available for examination from 1949, more recent liens are recorded in deed books.

Real Estate Tax Liens: Prior to 2006, tax information filed by Tax Collectors from the Towns in Carroll County is kept in designated Tax Books and includes detailed copies of Advertised Tax Sales, Collector’s Sales, Paid Prior to Sale reports and Redemptions. These books can be viewed at the Registry. Since 2006 tax information can be found and viewed in deed books.

Daybooks: From 1866 to present, available for viewing at the Registry.