Sullivan County | Document Preparation

Sullivan County

Janet Gibson, Register / Renee Simino, Deputy Register
PO Box 448, Newport NH 03773
14 Main Street, 2nd Floor, Newport NH 03773
Phone: 603-863-2110 / Fax: 603-863-0013
Office Hours: Monday – Friday, 8:00 AM – 4:00 PM

Sullivan Registry Home

Sullivan County Document Preparation

LITTLE THINGS THAT YOU CAN DO AT THE TIME OF DOCUMENT PREPARATION TO NOT ONLY HELP THE REGISTRY PROVIDE FULL , ACCURATE INFORMATION BUT TO ALSO HELP YOURSELVES IN YOUR RESEARCH (especially when retrieving information from the internet).

1. Please make all checks payable to the Registry of Deeds office. This includes the NH Real Estate Transfer Tax. (It is the Registry’s responsibility to collect this tax at the time of recording and then it is the Registry’s responsibility to submit this payment to the State of New Hampshire Department of Revenue, so all checks must be made payable to the Registry.)

2. PARTIAL RELEASES, DISCHARGES OF MORTGAGES OR ATTACHMENTS, etc. should have accurate references to the document being released, i.e., the volume and page number assigned to it by the Registry; the correct names of the parties involved in the transaction, etc.

3. PLEASE DO NOT USE ABBREVIATIONS OF ANY KIND. TRY TO PROVIDE AS MUCH INFORMATION AS POSSIBLE. i.e., full names of the parties involved, etc.
(When the full information is not provided, this can throw the names out of the sort file to a different place in the index and make your research cumbersome.)

4. ALL DOCUMENTS RELATED TO ITEM NUMBER TWO ABOVE, SHOULD STATE THE TOWN LOCATION IN WHICH THE PROPERTY IS LOCATED.

5. Make sure that all seals are clearly visible. Especially the raised seals. Some impressions of the raised seals are barely visible.

6. Make sure that all signatures are dark and clear. Please impress on your “signers” that bearing down on the pen is very important for this office in order for us to be able to reproduce all signatures with clarity.

7. Make sure that all grantees have their “latest” mailing address TYPED on the document. (You’d be surprised how many times we have to return a document because this piece of information is not there.)

8. Adhere to the statutory margin requirements. Our programs are limited to the amount of space that we can have for reproducing and the margin requirement becomes very important in our ability to capture all of the content of the document(s).

9. Do not mix paper sizes. When preparing the document try to use all the same size paper. (This makes the scanning less time consuming and cumbersome. In order to get a clear, precise copy we have to keep changing paper sizes. When paper sizes are mixed, it slows the imaging process down.)